Lead Clinical Supply Specialist

Job Summary : The Leads, implements, and measures supply chain activities independently. Dispenses medical/surgical supplies and patient care equipment with regular guidance. Ensures appropriate supplies are ordered, received, and inventory levels are maintained. Will transport medical supplies and equipment independently.

The CS-OR (Central Supply Operating Rooms) material department provides supplies and services to the clinical staff within the operating rooms supply core spaces. The department has 1-manager 2-supervisors, 1-inventory specialist and 4-leads across two multi-start shifts. The department is manned 24 hrs daily including weekends and holidays

Department Summary: Vanderbilt University Medical Center's supply chain department is designed to enable physicians and clinicians to enhance quality outcomes and patient safety. Our team is comprised of almost 300 employees who strive to ensure efficient and successful behind-the-scenes operations for the hospital system.

Through Vanderbilt Health Supply Chain Solutions we help hospitals, practices and health systems achieve clinical integration in their supply chains to increase efficiency, reduce cost and improve accuracy of scheduling and delivery of medical supplies.

Shift Hours:

• Monday - Thursday 6:00pm - 4:30am (4 - 10hrs shift)

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

• US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
• Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
• Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
• The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
• American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
• Magnet Recognition Program: Received our third consecutive Magnet designations.
• National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
• Human Rights Campaign Healthcare Equality Index: 6 ^th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.

KEY RESPONSIBILITIES:

• Oversees the daily supply chain operations and staff. Supervises inventory counts to ensure adequate supply is maintained.
• Responsible for the organization and maintenance of assigned supply locations.
• Captures patient charges for supplies.
• Provides materials and equipment requested in a timely manner. Assembles carts for distribution.
• Ensures supplies are in a clean and safe working condition and environment.
• Cleans, prepares, and tests specialty beds or equipment for safety.
• Assists with the delivery of training to new staff.
• The responsibilities listed are a general overview of the position and additional duties may be assigned

TECHNICAL CAPABILITIES:

EQUIPMENT INSPECTIONS (NOVICE): - Reviews and Inspections is a systematic process of checking to see whether a piece of equipment is meeting specified requirements.

INVENTORY MANAGEMENT (NOVICE): - Monitors material movement into and out of stock, reconciles inventory balances, and maintains adequate inventory levels.

CUSTOMER SERVICE (NOVICE): - A continuing focus on the needs and requirements of customers, anticipating their needs, remaining sensitive to customers while performing services for them, responsive to customer needs.

CORE ACCOUNTABILITIES:

• Organizational Impact: Performs clearly defined tasks and methods described in detail to achieve standardized solutions that impact own performance with regular guidance.
• Problem Solving/ Complexity of work: Follows a well established process to solve routine problems where solutions are clearly prescribed.
• Breadth of Knowledge: Has basic job knowledge of systems and procedures that are common to own job.
• Team Interaction: Individually contributes to the team.

CORE CAPABILITIES:

SUPPORTING COLLEAGUES (S1):

• Develops Self and Others: Continuously improves own skills by identifying development opportunities.
• Builds and Maintains Relationships: Seeks to understand colleagues priorities, working styles and develops relationships across areas.
• Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner.

DELIVERING EXCELLENT SERVICES (S1):

• Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service.
• Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns to supervisors in a timely manner.
• Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support.

ENSURING HIGH QUALITY (S1):

• Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards Ensures continuous improvement.
• Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond.
• Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department.

MANAGING RESOURCES EFFECTIVELY (S1):

• Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service.
• Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources.
• Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error.

FOSTERING INNOVATION (S1):

• Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.
• Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action.
• Adapts to Change: Embraces change by keeping an open mind to changing plans and incorporates change instructions into own area of work.